Steps to Ensure Adoption of Project Management Software

As with any change in work processes, especially that which intends to move paper-based methods to automated computerized systems, it’s expected that some team members will be willing to adopt project management software with an aim of helping projects run smoothly, more accurately, collaboratively and efficiently. On the same note, some team members will be reluctant to adopt software for various reasons. It may be because they don’t understand the benefits of the software in question or it might be because they fear the technology.
The fact that some team members might be reluctant to embrace new technology should not hold project leaders back from introducing the software. After all, it’s quickly becoming a “must have” for all businesses all over the world. It’s actually the best way to instill more efficiency throughout any business organizations. The only option businesses have is to help ensure adoption of project management software to get every team member to embrace it.

Here are some of the steps businesses can consider to achieve that

Choose software they love

When choosing project management software, make sure you consider whether the team members recognize its value. Otherwise, adoption will be very problematic. When a business is evaluating project management software, the project manager, the project team and any other end user must be considered as customers. Apart from the fact that project management software should be intuitive, simple and valuable, it should also have a familiar and welcoming experience for those who are going to use it.
Before making a purchase, you should let team members try it and listen carefully to their feedback. Let project managers, IT professionals and business development managers test the software and help in making investment decision. If you fail to do that, you might buy the best software that can be able to provide all promised benefits, but it might not benefit your business.

Choose easy-to-deploy software

To help ensure adoption of the software, choose project software that’s easy to set up and get running. You should select software that doesn’t need an IT S.W.A.T. team for training. Businesses should look for the most effective PM software that has the shortest ramp-up time for users, but still powerful and able to deliver on the business needs.

Participation encourage adoption

Businesses should promote adoption by choosing project management software with highly collaborative functionality, making it very attractive to users, which encourages quicker adoption. For example, employees would adopt web-based project management software easily because it makes their lives much easier when working on a project. As real-time knowledge becomes accessible to the entire team at any time from wherever they are, and there is no chances of duplication of efforts, users get very excited and eager to learn everything about the software.
Simply put, projects are all about teamwork, and it would make a lot of sense if businesses could choose project management software that is viral to allow for the invitation of all users to participate actively and contribute to its success.