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The Impact of Team Management Software on Agile Task Management

The need of agile software development came into consideration during the initial years of dot-com internet. The IEE Computer Society published 9^th issue, 34^th volume of the journal. The Computer issue highlighted the need of extreme programming to adapt with the future workforce culture. This need is quite evident in current era of virtual offices, when the employees complete their office tasks from miles away using team management software.

The purpose of agile is to reduce the production cost and the chances of uncertainty. Agile task management is the key to improve productivity and maximize the benefits of agile. The ideal team management software improves team coordination and communication, making task management easier for the managers. Following are some benefits and impact of team management software on agile task management.

Task Scheduling

The team management software is used to schedule the tasks. These software applications provide a scheduled list of tasks for individual employees along with a detailed report of pending and completed tasks. This makes it easier for the employees as well as for the managers to keep a track of the tasks. The project management software schedule the tasks based on their priority order. Ideally, the task management tool prioritizes the tasks according to the nature of the project. The employees can check their pending tasks even when working from another city or country.

Shared Task Management

A common perception is that the employees working in the office premises can work on the shared project. Agile task management tools provide the options of task distribution, communication, and updating, allowing more than one employee to work on the shared task. The shared task management tool contains a small pop-up option. When this option is turned on, the tool keeps reminding the employees sharing a project regarding their responsibilities.

Time and Performance Tracking

The team management software measures the activities of employees and sends the reports to the managers. This kind of reporting is necessary to keep a track of the employee activities. The chances of distractions in agile operations are high therefore, the reports of performance tracking tool make it easier to allocate resources and finalize the payrolls. This tool is also useful to determine the most time-consuming activities on a project. Sometimes, the employees may hesitate communicating their professional imperfections with the managers. The time and performance tracking tools enable the managers to concentrate on the employee imperfections and improve them for speedy project completion.

Task Reporting

A detailed task report provides an insightful understanding of a team’s productivity. A manager may spend hours in team planning and monitoring but these efforts are useless if the productivity turnout is not equal to the anticipated turnout. Task reporting features enables the managers to determine the individual employee performance, assess the company’s investments on employees, and focus on multi-resourceful employees for effective planning and execution. Task reporting is more useful in the companies, which entirely operate on agile techniques.

The team management software is also useful for booking the resources. The companies can outsource a project and collaborate with the third parties using agile task management software. The free flow of information, communication, document sharing, and task reporting keeps both parties updated about project completion.