Blog

Task Management Software Features That Help to Improve Project Performance

Task management software, also commonly referred to as project management software, covers a range of platforms, all equipped with different features and functionalities. It is a tool that helps project managers to conveniently handle different facets of a project, for timely and effective delivery. Therefore, it is important to invest in a task management software solution that comes equipped with a comprehensive set of project performance improving features.

What are these features?

We take a look.

Planning

The planning aspect of project management involves:

• Finding the right fit of resources—human and non-human—that can be utilized towards completing the project.
• Scheduling of the identified resources.
• Making project associated forecasts based on previous set of data, to equip oneself better for the future execution of a project.

A task management software, must come equipped with the features that extensively cover the project planning phase, for it to be considered a project performance improving solution.

A convenient calendar for scheduling, a detailed view of clients’ history and the projects completed for them in the past, and an updated status of resource availability are some of the feature examples that well exhibits a software’s capability to allow comprehensive project planning.

Tracking and Reporting

Projects are hardly characterized by perfection. Disruptions and delays profile the execution of every project. Therefore, in order to have a task management software solution that helps to improve project performance, it is important that it should offer a granular address and efficient monitoring.

• It should come with a time tracking feature, helping supervisors and project managers to track the amount of time, contributed by each employee towards its execution cycle.
• It should come with task reporting features, giving an insight on the progress bar of each activity that falls under the project, while helping to identify the members who are contributing to the project. This helps to strategize for the prevention of bottleneck situations.
• It should come with expense tracking feature, so as to keep track of the cost incurred during the execution of a project. This helps in dealing with budgeting issues and planning in advance to prevent delays associated with cost overruns.    
• It should include the feature of generating automated project reports for a macroscopic view of the dynamics associated with a project.   

Collaboration

No project can be efficiently completed without team collaboration. Whether it is in the form of document sharing or internal communication, collaboration needs to be continuously maintained during the entire execution lifecycle of a project. For a task management software to be considered a comprehensive solution, it must offer following features:

File Sharing: Document sharing or file sharing is a feature that more and more team management software are incorporating as part of their framework. It allows for the communication of important data that is integral for the execution of a project.

Internal Communication: Internal communication between team members and project managers is essential for successful and improved execution of a project. By having this feature, a task management software works as a communication hub where every contributing member can communicate from a single dashboard, while being present on-site or off-site.

By focusing on these features at the time of investment, you can procure a task management software solution that gives way to improved project performance, while ensuring that every assignment is completed on time and within the budget.