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3 Tips to Master Project Information Management

Information management is important when it comes to managing projects. However, many project managers find the simple process of managing information quite daunting. This is due to the sheer quantity of information that they have to process every day. Managing information can be a particularly overwhelming process for large projects.

Here we will define what exactly project information management is and also what steps project managers can take to organize and utilize information for effective project management.

Project Information Management: What is It?

Project information management entails converting raw data related to a project into meaningful information through analysis, interpretation, and presentation. It is a continuous process of managing information that is intrinsic to the project. The process of project information management is unique in that it does not have any specific beginning and end.

Project managers must establish processes and responsibilities relating to the project. Information management encompasses information design, information architecture, knowledge management, and business administration. Information management plans must conform to the existing standards within the organization, but they can also be adapted according to the specific needs of the projects.

Tips for Effective Project Information Management

Let’s take a look at some effective tips that relate to different aspects of the project information management i.e. collection, storage, and conversion of data into information.

1. Collection of Data

The process of information management starts with collection of data. During the early stages of a project, the focus is on collecting requirements and devising solutions that fulfill the identified requirements. Later the focus shift to collecting data for creating plans on how to best fulfill the requirements.

Data can be collected in different formats. It’s important that the right work collaboration software is used to collect and disseminate the information. In this respect, it’s recommended to use an online project management software as it provides great flexibility in transmitting the information to the team.

2. Storage of Data

Storage of data is another important aspect of information management. Project management should use a storage media with accessibility in mind. Information that cannot be accessed easily is of no value.

3. Conversion of Data

Data conversion process turns the data into information that can be used by the managers for project planning. Make sure that you select the right management information system that can help in converting the data into useful information. The system should be able to present the data in the form of reports, charts, and graphs.

Handling too much data can be challenging. Project managers can overcome the obstacles in effective information management using online work management software. The online tools allow project managers to keep sight of the big picture, and make use of the information for effective team and project management.