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How Project Managers Can Use Technology for Improved Productivity

Project managers play a pivotal role in success (or failure) of a project. They need to plan projects, organize resources, assign tasks, and ensure that the team achieves all project goals. Not long ago fulfilling project managers had to fulfill their responsibilities using pen, paper, and project management methodologies.

Fast forward to today, a lot of technological tools are available that make the task of managing projects easier and more efficient. Here are five tools that project managers should use for improved productivity and efficiency.

1. Data Analytic Tools

Big data analysis is a buzzword that refers to examining a large amount data to make informed business decisions. Data analytic tools can be used by project managers to project risks and take measures to reduce their impact on project success.  

Big data software constantly evaluates the market to look for insightful and actionable information. Using the technological tool can help in remaining prepared for unknown eventualities related to a project. This reduces the chances of project failure and increases the likelihood that a project comes to a successful closure.

2. Online Storage

Instead of storing project critical files on local servers, it’s safer to store them in the cloud. Online storage services such as Dropbox, Google Drive, and MS One drive provide a secure platform to store everything.  Using online storage services can save costs as compared to locally storing the files.

3. Internet of Things

Internet of Things (IoT) is based on sensors and actuators embedded in physical objects that collect, track, and transmit data on the spot. The technology has impacted the project management landscape. For instance, IoT robots are being used to collect and organize products. A project manager needs to know how to control and manage costs of maintaining IoT objects. The manager must account the cost of maintenance and repairs of IoT devices when making project budget. This requires a deeper understanding of how IoT affects project management.

4. Online Project Management Software

Instead of buying project management software, project managers should use online team management software to better manage the team. With online project management software, individuals can connect just from about anywhere. This proves invaluable in handling remote teams.

In addition, using online team collaboration software is less costly as compared to purchasing standalone software. The online services are scalable depending on the exact project management needs. There is also no need of maintaining costly servers to store critical project management files. All of this translates into reduced operational costs and increased profitability.

5. Budget Management Tools

Project managers can use budget management tools to create and monitor project budgets. Using dedicated budgeting software is more effective as compared to using a spreadsheet software for the purpose. The application allows users to create, monitor, and update the budget easily without much of a hassle.

Project managers should use technological tools to manage projects effectively. The technological tools save time and effort in managing project resources. Using tech tools is not just optimal, but mandatory for project success.