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Can Small Businesses Cut down Costs with Project Management Software?

Despite the progress made in technology, many small businesses to this date use manual methods of record keeping, administrative tasks, monitoring, and managing. While this may have worked years ago, it is simply inefficient for small or large scale businesses to continue to rely on manual methods.

A lot of times, small businesses do not consider using project management software because they consider it to be too expensive and not beneficial at all. Certainly, the initial cost of online project management software is high but the long-term benefits it offers outstrip the costs!

Let’s take the example of a welfare hospital’s administrative wing that recently digitalized its manual tasks to speed up the work process and maintain efficiency using project management software.

• Problems Faced by the NGO Hospital

The major problem with the manual method for the administration department was recording patients’ personal information, keeping an eye on their current status, keeping track of their fee and payments, and scheduling the new appointments with their doctors.

• Solutions Offered by Project Management Software

With the help of automated software, the administration staff can now collect, record, and track the data of all the patients. Not only did the software streamline the whole process but it also helped in:

• Eliminating errors caused by manual methods of storing data
• Keeping the hospital staff up-to-date with their schedules, allowing them to timely carry out their tasks for the day

• Final Result

The hospital experienced a rapid improvement in its daily performance with higher productivity and greater cost saving.

Why Is Project Management Software Helpful?

First and foremost, such types of software reduce the workload on the administration department, keep track of the current progress, and avoid missing deadlines. In addition, online project management software enables the department to:

• Streamline its workflow. This is because most project management software offer a document management tool where all the files, emails, invoices, and other important documents can be stored in one place to avoid misplacements.
• Improve communication with other staff members. This is because the software has communication tools where schedules can be made for each staff member, and emails can be sent collectively and individually.
• Utilize the resources efficiently. This is because each patient has a different need, which a particular doctor or health expert can cater to. By matching the needs of the patient with the ability of the providers, the admin staff will be able to optimize the work process.
• Guarantee that deadlines are met. Due to the tracking option available in the most project management software, the staff members are likely to complete their tasks before the deadline.

Whether you have a small-scale business or run a multinational corporation, it is important to switch to online project management software for reducing multiple costs.